5 best team management apps

In today’s fast-paced workplace, communication is essential. Useful collaboration software, like team management apps, makes it easy. Since workflows with multiple stages and components are passed to various departments and team members, most of whom may not even be in the same building on a day-to-day basis.

Using effective team management apps can be vital to keep everyone on the same page and streamline tasks. Options are available for scheduling, task tracking, integration with add-on programs, document storage, and a host of other functions that can be bypassed or performed, depending on your team’s specific needs.

Here are the five best team management apps to keep your members on track:

1. Teamwork.com

Teamwork allows several people working on the same project to collaborate effectively. Designed primarily for teams, the free version, designed for individuals and small groups, offers basic task management, milestone setting, and messaging. Teamwork is a good choice for the individual or the office that values ​​ease of use. The installation process is minimal and not as complex to use as some of the other options. It is also compatible with integration on other major applications such as Slack and QuickBooks.

The teamwork app really excels at getting its users to go from a simple to-do list to more elaborate projects with multiple moving parts. It also allows anyone logged into a project to see, at a glance, which tasks have been completed and to whom they have been assigned. This feature keeps others motivated because no one wants to be the one person holding others back from moving forward.

As an added benefit, Teamwork offers several packages and prices to provide great flexibility. Employers can choose which functions would be most beneficial for their purposes and choose the corresponding package accordingly.

2. Monday.com

Monday.com’s strength lies in its ability to visualize tasks in a way that makes them instantly understandable to end users. The interface is deceptively simple to use at first glance but hides a ton of features. As a result, the features are more difficult to use and have a steep learning curve.

Team member updates happen in real time. So everyone who is attached to a project is aware of every development on their to-do list. Monday.com easily adapts to interdepartmental project management. The tutorials are helpful and clear. Spreadsheet enthusiasts might wish Monday.com to make workflow integrations easier. Integration aside, its ease of use and organizational ability make it a great choice for organizations of all sizes.

3. Click up

ClickUp takes a little longer for the initial deployment, but many organizations find the extra effort worth it. Additionally, ClickUp can organize surface tasks based on due date, responsible party, or any other criteria you want to schedule. Users work from a single dashboard that easily flips back and forth.

The ClickUp interface facilitates internal task-specific communication and a to-do list which reinforces accountability and provides a current account for future reference. If ClickUp suffers from anything, it is the depth of its functionality that can sometimes confuse end users. Set aside some time up front to teach your employees what features you’ll be using – and which ones you plan to skip – and your team should be good to go.

4. Asana

Asana does a great job of allowing your business to manage day-to-day tasks and engage in high-level planning all in one place. Asana users love its ability to have all of their sticky notes, files, and data in one place. Asana is not specifically designed for the needs of an individual user as well as for teams, although it can certainly be used for teams. Strengths of team settings include task assignment and tracking, collaboration, and virtual meeting management.

Asana sets up in minutes and has an interface that allows Type A personalities to enjoy their work while checking off completed tasks one after another. A great user experience is not to overwhelm a user, but to serve to-do list tasks in manageable chunks.

Another plus is the regular program upgrades and feature additions. Each year, Asana adds features such as video voicemail messages, voice to text, and user task interface customization. They also constantly update available app integrations. Having a program that constantly adapts to user preferences rather than remaining stagnant is helpful in any team product. As a result, the functionality of office communication is constantly evolving.

5. Google Tasks

As you might expect, the Google entry into creating a to-do list was designed primarily to connect large teams. However, Google also designed it to connect teams across time and geographic boundaries. The Google Task interface will be immediately intuitive to anyone who is already familiar with using Google products such as Gmail.

Unsurprisingly, Google Tasks integrates seamlessly with other Google products, reducing ramp-up time. While it can be difficult to get customer service for Google Tasks, most users shouldn’t need it. While Google Tasks can hardly be categorized as feature-rich, it does include all the basics of team task management. Those looking for highly customized options for complex projects in large teams may want to look elsewhere. However, for pre-existing Google users looking to get started quickly, this app might be the route of least resistance. The transition is effortless from the viewpoint of the viewer interface. The ease is due to the fact that the design mimics other Google products that the user recognizes and can easily navigate.


The workforce is gone in the days when, with few exceptions, employees walked exclusively into a brick and mortar building every day. Being in the same physical space each day meant that team members could collaborate face to face with their colleagues. Unfortunately, this is no longer the case with the rise of remote or hybrid work options and innovative technologies.

So have a system in place whether your team is large or small, in the office or remotely. Having your choice of application in place will help your team function as a cohesive unit is vital for efficient workflow. There are many options available for team management software and applications. It is therefore essential to choose the system that is most valuable to your business and your team.

Image credit: pixabay; pexels; Thank you!

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